Procurement Facilitation Services
PROCESS FLOW & SERVICE SCOPE
The goal of this service is to assist, consult and facilitate your direct procurement with Chinese factories.
It is very likely that due to language, culture or simply trade jargons, you might meet some difficulty in managing your order with the factories directly. Being physically based in China, you can leverage on our years of experience, network and resources to walk through this whole process. We can help execute hands-on work here in China on your behalf and look ahead to point out potential pitfalls if any! Hopefully making your China procurement experience easier, safer and more enjoyable.
Below are 8 steps of the procurement process: with descriptions of how the flow goes; and how we can help.
It is very likely that due to language, culture or simply trade jargons, you might meet some difficulty in managing your order with the factories directly. Being physically based in China, you can leverage on our years of experience, network and resources to walk through this whole process. We can help execute hands-on work here in China on your behalf and look ahead to point out potential pitfalls if any! Hopefully making your China procurement experience easier, safer and more enjoyable.
Below are 8 steps of the procurement process: with descriptions of how the flow goes; and how we can help.
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STEP 1: SOURCING
FREE SERVICE
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PROCESS:
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SERVICE SCOPE:
1) Sourcing for suitable factories 2) Shortlisting based on:
4) General Consultation |
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STEP 2:
FACTORY SELECTION INCLUDED IN
SERVICE PACKAGE |
PROCESS:
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SERVICE SCOPE:
1) Facilitate Client-Factory communication 2) Assist in coordinating, receiving, checking and reporting of the stock samples from factories by means of photos and videos. (If requested, we can consolidate and courier samples to you for checking) 3) Assist in retrieving cargo volume estimate for shipping quotations. 4) Recommend and/or coordinate shipping forwarder Not included or liable for: 1) Price negotiations 2) Selection of factory |
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STEP 3:
ORDERING INCLUDED IN
SERVICE PACKAGE |
PROCESS:
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SERVICE SCOPE:
1) Consultation and facilitation for contracts:
2) Assisting in China fund transfers (if needed) |
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STEP 4:
PRODUCTION PLANNING INCLUDED IN
SERVICE PACKAGE |
PROCESS:
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SERVICE SCOPE:
1) Assisting in creating and updating a "Production Schedule" for keeping track of each stage 2) Following up with factory & shipping forwarders on their progress, and informing you of any changes Not included or liable for: 1) Unforeseen delays in factory production 2) Unforeseen delays in customs /shipping |
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STEP 5:
SAMPLING INCLUDED IN
SERVICE PACKAGE |
PROCESS:
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SERVICE SCOPE:
1) Assist in communication, coordinating, production, receiving, checking and reporting of the Pre-production Sample from factories by means of photos and videos. (If requested, we can courier the sample to you for checking) 2) General Consultation Not included or liable for: 1) Unforeseen delays in sample production 2) Unsatisfactory samples which requires re-production, leading to extension of lead time |
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STEP 6:
MASS PRODUCTION INCLUDED IN
SERVICE PACKAGE |
PROCESS:
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SERVICE SCOPE:
1) Weekly follow-up with factory to check on progress 2) Request for mid-production photos/videos to check on production 3) We will send you updates by email from time to time! |
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STEP 7:
PRE-SHIPPING INSPECTION INCLUDED IN
SERVICE PACKAGE |
PROCESS:
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SERVICE SCOPE:
1) Coordinate a simple inspection at our office by asking the factory to send a sample size to our office in Shanghai for inspection, and send back to the factory for shipping with the bulk order. You will receive a written clear report with photos and videos. (This service is included in your package) 2) Recommend and coordinate for a professional AQL inspection company to conduct inspection at the factory grounds. They will supply a professional report of their inspection. (their fees typically ranges from USD 150 - 350 per man per day, excluding transportation or accomodation costs if any) Not included or liable for: 1) Product quality issues 2) Delivery time delays caused by re-production if necessary |
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STEP 8:
CUSTOMS & SHIPPING INCLUDED IN
SERVICE PACKAGE |
PROCESS:
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SERVICE SCOPE:
1) Recommend and coordinate with a suitable freight forwarder for your shipment 2) Tracking and updating you on the progress of the delivery 3) Assist and advise you on how and when to check your goods when you receive them 4) Incase of product issues, we will assist and advise on how to solve / claim compensation from the factory is necessary Not included or liable for: 1) Delays related to shipping or customs 2) Any additional time or costs incurred at port due to random custom inspections 3) Product quality issues |
By engaging our service, you acknowledge that you understand and agree to the scope of service and shall not hold Handpicked Group Pte Ltd liable and Shanghai Yan Xuan Trading Co. Ltd for any losses, damages or additional costs incurred during and after the course of your procurement with the Chinese suppliers, due to (but not limited by) late deliveries or product quality issues.
